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Equipment Loan Policy

Loan Policy

Please read our Conditions of Loan before hiring equipment from the ITS Service Counter.

NOTE: Equipment on loan is NOT covered by the University Insurance - it is the borrower's responsibility to ensure that they have suitable insurance coverage.

Hours

Hours for loaning and returning equipment are:
Monday to Friday 8.30am - 4.30pm during A & B semester teaching weeks only.

During A & B semester 'non-teaching weeks' and from 'November to March'
the counter will be closed between 12.00 and 2.00pm.

We can be contacted on ext 4008, or 07 838 4008 or help@waikato.ac.nz

Loan Card

Students & Staff must sign a 'Loan Card' in order to borrow equipment. By signing the card you agree to the following:

'I accept the equipment listed is in good order and condition. I understand that the equipment is not fully insured under the terms of current insurance policies, and that I am fully responsible for payment of costs incurred through loss or damage.'

The card must be Co-Signed by the course lecturer to authorise you to use our equipment for their course.

General Loan Periods

Equipment availability is subject to demand, and we reserve the right to recall any equipment at any time. General equipment is usually available for no longer than four consecutive days. (See below for Camera Loan periods)

  • Late returns will be fined
  • Late collections may result in bookings being cancelled

Camera Equipment Loan Policy

Screen & Media Students

All Screen and Media students must comply with the regulations set down in the 'ITS Screen & Media Production Handbook' and the Safety on Set hand out and test must be completed before any equipment issue.

See our Equipment Tutorial Videos on the use of various cameras and lighting equipment.

Loan Periods for Camera Equipment

Equipment availability is subject to demand, and we reserve the right to recall any equipment at any time. Cameras and accessory equipment are available:

  • Weekdays 9.00 to 4.15
  • Weeknights 4.00 to 9.00 the following morning
  • Weekends 4.00 Friday to 9.00 Monday
  • Late returns will be fined
  • Late collections may result in bookings being cancelled

This equipment is available for course related work only. and as such, the Loan Card must be Co-Signed by the course lecturer to authorise you to use our equipment for their course.

  • You must not receive any form of financial compensation for work done with our equipment.

  • Please inform us as soon as possible of any fault with the equipment.

  • Please use our gear Safely and Responsibly.

SDHC Memory Cards

Important notes for users of ITS loan pool equipment (on signage by counter)

The Following equipment is supplied with SDHC Memory cards already installed:

  • Canon DSLR cameras  
  • HandyCam Video Cameras  
  • Tascam Audio recorders

No SD Cards are supplied with the HD Video cameras (AC90 and HMC152) as users are responsible for their own media  

16GB SDHC cards may be purchased for $17.00 Each (incl GST)

DO NOT REMOVE SDHC CARDS FROM EQUIPMENT SUPPLIED WITH THEM
Such equipment is supplied with USB Leads for downloading files – removing the card frequently causes card problems.

If equipment is returned with missing SDHC Cards, the hirer will be immediately charged for a replacement SD Card ($17.00) No exceptions – even if “just to download footage”.

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